Little Mermaid Newsletters
January 20, 2020
Dear Little Mermaid Cast and Families,
Happy Monday!
Here are many details for Tech Week beginning on Sunday Jan. 26 with Load - In.
Staring January 26 everything related to Little Mermaid will take place at The Warner Grand Theatre, 478 W. 6th St. San Pedro Ca 90731
++++++++++++++++++++++++++++++++++++++++++++++
Here is the link to your tech week schedule -- please read the notes below about it.
~ This is our best estimate, we will be trying very hard to follow the schedule but please know there is a lot that happens during tech week, sometimes presenting unexpected challenges, and we appreciate your flexibility.
~ This is very detailed, we will go over it with you at the mandatory cast/ 1 guardian/cast member under 18 meeting on Tuesday Jan 28 at 4pm, but please read it in case you have any questions you want to ask at that time.
~We will talk about when younger children can go home during the cast/parent meeting on Tuesday Jan 28 at 4p.
+++++++++++++++++++++++++++++++++++++++++++++++++
Volunteer Sign Up Here and linked on Current Cast Page
Volunteer commitment -- full details available in the orientation packet on the Current Cast Page of the Website
Each cast member/guardian responsible for cast member must work
~ Load In or Load out
~ 2 'jobs' during tech week
++++++++++++++++++++++++++++++++++++++++++++++++++
Please make sure to reply if you receive a separate email about tech meals, or DVD orders, or bios.
+++++++++++++++++++++++++++++++++++++++++++++++++
Tech Week Check List available here for helpful hints about tech week.
Please note the Warner Grand Theatre does not have water fountains, please consider donating a case of 8oz waters and always pack your student with lots of water for each rehearsal/performance!!
All the best,
ENCORE Staff
ENCORE South Bay
Dear Little Mermaid Cast and Families,
Happy Monday!
Here are many details for Tech Week beginning on Sunday Jan. 26 with Load - In.
Staring January 26 everything related to Little Mermaid will take place at The Warner Grand Theatre, 478 W. 6th St. San Pedro Ca 90731
++++++++++++++++++++++++++++++++++++++++++++++
Here is the link to your tech week schedule -- please read the notes below about it.
~ This is our best estimate, we will be trying very hard to follow the schedule but please know there is a lot that happens during tech week, sometimes presenting unexpected challenges, and we appreciate your flexibility.
~ This is very detailed, we will go over it with you at the mandatory cast/ 1 guardian/cast member under 18 meeting on Tuesday Jan 28 at 4pm, but please read it in case you have any questions you want to ask at that time.
~We will talk about when younger children can go home during the cast/parent meeting on Tuesday Jan 28 at 4p.
+++++++++++++++++++++++++++++++++++++++++++++++++
Volunteer Sign Up Here and linked on Current Cast Page
Volunteer commitment -- full details available in the orientation packet on the Current Cast Page of the Website
Each cast member/guardian responsible for cast member must work
~ Load In or Load out
~ 2 'jobs' during tech week
++++++++++++++++++++++++++++++++++++++++++++++++++
Please make sure to reply if you receive a separate email about tech meals, or DVD orders, or bios.
+++++++++++++++++++++++++++++++++++++++++++++++++
Tech Week Check List available here for helpful hints about tech week.
Please note the Warner Grand Theatre does not have water fountains, please consider donating a case of 8oz waters and always pack your student with lots of water for each rehearsal/performance!!
All the best,
ENCORE Staff
ENCORE South Bay
November 22, 2019
Dear Little Mermaid Cast and Families,
Please do not forget to let us know if you can make it to the parade or NOT, see the parade email for more information.
Schedule until Tech Week
Available here
Tech Meals
(meals served during tech week rehearsals, examples include teriyaki chicken night, mexican food night, pasta night etc)
You can request vegetarian, but at this time that is only dietary option available.
Tuesday Jan 28, Wednesday Jan 29, Thursday Jan 30, Friday Jan 31, for $36, Reply to this email to order, your Encore Account will be charged automatically.
DVD Orders
Cost is $30, reply to this email to order, your Encore Account will be charged automatically.
Ticketing
Tickets are now ready to be sold! Your ticketing document with the process and all the details is available here.
Costume Fitting Details
Please sign up for a time slot here
January 11th and 12th 10am-4pm (15 minute increments)
1) Click this link to see our SignUp on SignUp.com: https://signup.com/go/doOsfZG
2) Review the options listed and choose the spot(s) you like.
3) Sign up! It's Easy - you will NOT need to register an account or keep a password on SignUp.com.
Cast Bios due Dec 12
Every cast member is asked to submit a short bio that lets the
audience know a little bit about them. There is no charge and we want every cast member to have one.Requirements:
Mary Jones (Ensemble) This is Mary's third ENCORE production. Some of her favorite past roles include Adelaide (Guys & Dolls) and Ozian (The Wizard of Oz). Mary sings with the San Pedro Choir and plays lacrosse and soccer. In her spare time she loves to paint and read. She hopes you enjoy the show
ENCORE Staff
ENCORE South Bay
Dear Little Mermaid Cast and Families,
Please do not forget to let us know if you can make it to the parade or NOT, see the parade email for more information.
Schedule until Tech Week
Available here
Tech Meals
(meals served during tech week rehearsals, examples include teriyaki chicken night, mexican food night, pasta night etc)
You can request vegetarian, but at this time that is only dietary option available.
Tuesday Jan 28, Wednesday Jan 29, Thursday Jan 30, Friday Jan 31, for $36, Reply to this email to order, your Encore Account will be charged automatically.
DVD Orders
Cost is $30, reply to this email to order, your Encore Account will be charged automatically.
Ticketing
Tickets are now ready to be sold! Your ticketing document with the process and all the details is available here.
Costume Fitting Details
Please sign up for a time slot here
January 11th and 12th 10am-4pm (15 minute increments)
1) Click this link to see our SignUp on SignUp.com: https://signup.com/go/doOsfZG
2) Review the options listed and choose the spot(s) you like.
3) Sign up! It's Easy - you will NOT need to register an account or keep a password on SignUp.com.
Cast Bios due Dec 12
Every cast member is asked to submit a short bio that lets the
audience know a little bit about them. There is no charge and we want every cast member to have one.Requirements:
- Use 50 words or less
- Speak in the 3rd person ( no "I" Statements)
- Name is in bold, character title(s) are in Italics
- PLEASE put "Cast Member Name" 'Show' Bio in the Subject Line
- Please paste the bio into the body of the email -- instead of an attachment
- Email Bio to- Bios@ENCORESouthBay.org
Mary Jones (Ensemble) This is Mary's third ENCORE production. Some of her favorite past roles include Adelaide (Guys & Dolls) and Ozian (The Wizard of Oz). Mary sings with the San Pedro Choir and plays lacrosse and soccer. In her spare time she loves to paint and read. She hopes you enjoy the show
ENCORE Staff
ENCORE South Bay
Dear Little Mermaid Cast and Families,
Please reply to let us know if you are coming or not, details below.
The Little Mermaid: San Pedro Holiday Parade
Sunday, December 1, Approx 12-3p in Downtown San PedroWe understand some cast members may have prior commitments, but we are asking everyone to do everything they can to be there!! Participation in this parade is mandatory, we need everybody there to fill up our spot!!!
Where
Spots 40 and 41
Line up at 18th St. and Pacific Ave
See attached maps for line up spots, parade path, and pick up
When
Sunday, December 1, Meet at 12pm
Walking promptly from 1 to 3pm
Parade is scheduled to end at 3pm but we will likely be done earlier so please plan to pick up your performers at 2:00pm
Parking
Parking will be tough in the area with the parade, plan to carpool if possible or allow at least 15 minutes to park and walk to the lineup location.
Wear
** Please check the weather and dress appropriately**
Your Encore Mermaid Tshirt and Black Pants, or any bright colored clothing/ bright blues for children and adults.
Parents
We would LOVE to have you join us as a Sea Creature for the day! You are welcome to wear all black or fun under the sea colors, and enjoy walking the parade with your children. You are not required to stay but if some of you are available or willing your presence is much appreciated!!
We will need a couple volunteers to hand out Discount Ticket Vouchers to the crowds as well, to help promote your show!
Bring your friends!!
If you have any friends who would like to join you on the route please bring them to walk with our group we would love to have them! Please email us if you can bring extra sea creatures to join the fun, so we know how many people to expect.
All the best,
ENCORE Staff
ENCORE South Bay
Please reply to let us know if you are coming or not, details below.
The Little Mermaid: San Pedro Holiday Parade
Sunday, December 1, Approx 12-3p in Downtown San PedroWe understand some cast members may have prior commitments, but we are asking everyone to do everything they can to be there!! Participation in this parade is mandatory, we need everybody there to fill up our spot!!!
Where
Spots 40 and 41
Line up at 18th St. and Pacific Ave
See attached maps for line up spots, parade path, and pick up
When
Sunday, December 1, Meet at 12pm
Walking promptly from 1 to 3pm
Parade is scheduled to end at 3pm but we will likely be done earlier so please plan to pick up your performers at 2:00pm
Parking
Parking will be tough in the area with the parade, plan to carpool if possible or allow at least 15 minutes to park and walk to the lineup location.
Wear
** Please check the weather and dress appropriately**
Your Encore Mermaid Tshirt and Black Pants, or any bright colored clothing/ bright blues for children and adults.
Parents
We would LOVE to have you join us as a Sea Creature for the day! You are welcome to wear all black or fun under the sea colors, and enjoy walking the parade with your children. You are not required to stay but if some of you are available or willing your presence is much appreciated!!
We will need a couple volunteers to hand out Discount Ticket Vouchers to the crowds as well, to help promote your show!
Bring your friends!!
If you have any friends who would like to join you on the route please bring them to walk with our group we would love to have them! Please email us if you can bring extra sea creatures to join the fun, so we know how many people to expect.
All the best,
ENCORE Staff
ENCORE South Bay
Novmeber 11, 2019
Dear Mermaid Cast and Families,
Please reply to let us know you saw this email.
This weeks Thursday rehearsal and information meeting will be the Dalmatian Club in San Pedro. Tomorrow, Tues 11/12, is still located at the Warner Grand Theatre.
Tuesday 11/12/19
Located at Warner Grand Theatre
Thursday 11/14/19
Located at Dalmatian American Club
1639 S Palos Verdes St, San Pedro, CA 90731
Double check your schedule here
Mandatory Information Meeting at Dalmatian Club Thurs 11/14
(2 Sessions, same meeting)
All parents/guardians, or a representative of the parent/guardian, must attend one of the two meetings, you may attend at either time, the times are just to go along with when you will likely already be arriving for pick up (Adult cast members, who need to be on stage are the only people exempt, please see Encore Staff for a packet at the end of the night)
Session 1 7:45pm
Session 2 9:00pm
The meeting will briefly touch on many topics to get ready for ticket sales, tech week, and the Holiday Parade, and then Encore Staff will be there to answer questions.
Upcoming Important Dates
Cast and Parent Information Meeting - Nov. 14
San Pedro Holiday Parade - Dec. 1
All the best,
ENCORE Staff
ENCORE South Bay
Dear Mermaid Cast and Families,
Please reply to let us know you saw this email.
This weeks Thursday rehearsal and information meeting will be the Dalmatian Club in San Pedro. Tomorrow, Tues 11/12, is still located at the Warner Grand Theatre.
Tuesday 11/12/19
Located at Warner Grand Theatre
Thursday 11/14/19
Located at Dalmatian American Club
1639 S Palos Verdes St, San Pedro, CA 90731
Double check your schedule here
Mandatory Information Meeting at Dalmatian Club Thurs 11/14
(2 Sessions, same meeting)
All parents/guardians, or a representative of the parent/guardian, must attend one of the two meetings, you may attend at either time, the times are just to go along with when you will likely already be arriving for pick up (Adult cast members, who need to be on stage are the only people exempt, please see Encore Staff for a packet at the end of the night)
Session 1 7:45pm
Session 2 9:00pm
The meeting will briefly touch on many topics to get ready for ticket sales, tech week, and the Holiday Parade, and then Encore Staff will be there to answer questions.
Upcoming Important Dates
Cast and Parent Information Meeting - Nov. 14
San Pedro Holiday Parade - Dec. 1
All the best,
ENCORE Staff
ENCORE South Bay
10/30/19
Dear Little Mermaid Cast and Families,
Please do not forget to bring LOTS of water, snacks, your script, note taking supplies, and closed toed shoes to every rehearsal. Warner Grand has taps to refill a bottle, but no water fountains or vending machine.
**Reminder** No Rehearsal This Thursday Oct. 31
+++++++++++++++++++++++++++++++++++++++++++++++++
We now have the tracks available on the website so that you can practice at home and they can be easily found! The link to the cast page is here, we are also attaching the link here to take you directly to Dropbox where you can download it all!
+++++++++++++++++++++++++++++++++++++++++++++++++
Check the schedule out here on our website, take a look every week to ensure you are at the right place at the right time.
Note from the Director: On review days, if we have worked on and blocked your scenes within those page ranges, then you ARE called for rehearsal even if your character name was unintentionally not listed.
+++++++++++++++++++++++++++++++++++++++++++++++++
Mark your calendars for the San Pedro Holiday Parade!
On Sunday December 1, it is time for Encore's cast of the Little Mermaid to swim down the streets of downtown San Pedro. The Parade lasts from 1 to 3pm and we will have many more details as we get closer to the day of!!
+++++++++++++++++++++++++++++++++++++++++++++++++
Stage Manager's contact info: Email- jacob@encoresouthbay.org, Phone #: (424) 442-0421 to text in case of tardiness, sickness, or emergency.
Join the Facebook group for reminders too! ~ https://www.facebook.com/groups/508710916581242/
+++++++++++++++++++++++++++++++++++++++++++++++++
Upcoming Important Dates
Co-op Fee Due - Nov. 7
Cast and Parent Meeting - Nov. 7
Encore Gala - Nov. 9
San Pedro Holiday Parade - Dec. 1
ENCORE Staff
ENCORE South Bay
Dear Little Mermaid Cast and Families,
Please do not forget to bring LOTS of water, snacks, your script, note taking supplies, and closed toed shoes to every rehearsal. Warner Grand has taps to refill a bottle, but no water fountains or vending machine.
**Reminder** No Rehearsal This Thursday Oct. 31
+++++++++++++++++++++++++++++++++++++++++++++++++
We now have the tracks available on the website so that you can practice at home and they can be easily found! The link to the cast page is here, we are also attaching the link here to take you directly to Dropbox where you can download it all!
+++++++++++++++++++++++++++++++++++++++++++++++++
Check the schedule out here on our website, take a look every week to ensure you are at the right place at the right time.
Note from the Director: On review days, if we have worked on and blocked your scenes within those page ranges, then you ARE called for rehearsal even if your character name was unintentionally not listed.
+++++++++++++++++++++++++++++++++++++++++++++++++
Mark your calendars for the San Pedro Holiday Parade!
On Sunday December 1, it is time for Encore's cast of the Little Mermaid to swim down the streets of downtown San Pedro. The Parade lasts from 1 to 3pm and we will have many more details as we get closer to the day of!!
+++++++++++++++++++++++++++++++++++++++++++++++++
Stage Manager's contact info: Email- jacob@encoresouthbay.org, Phone #: (424) 442-0421 to text in case of tardiness, sickness, or emergency.
Join the Facebook group for reminders too! ~ https://www.facebook.com/groups/508710916581242/
+++++++++++++++++++++++++++++++++++++++++++++++++
Upcoming Important Dates
Co-op Fee Due - Nov. 7
Cast and Parent Meeting - Nov. 7
Encore Gala - Nov. 9
San Pedro Holiday Parade - Dec. 1
ENCORE Staff
ENCORE South Bay
10/22/19
Hello Mermaid Cast and Families!
Encore is in the process of finding a new home!! While we are so excited to find a new space to continue our programs it is still in the works.
Going forward Little Mermaid Rehearsals on Thursdays and Tuesdays are going to be at the Warner Grand Theatre ( 478 W. 6th St San Pedro 90731) starting this coming Thursday Oct. 24th.
There are a few days that we will be using the San Pedro Ballet (1231 S. Pacific Ave. San Pedro 90731) on December 10, 12, and 19, when they are in the Warner Grand performing The Nutcracker.
We will have an updated newsletter tomorrow, but we wanted to ensure you knew where rehearsals would be going forward as soon as possible.
All the best,
ENCORE Staff
ENCORE South Bay
Hello Mermaid Cast and Families!
Encore is in the process of finding a new home!! While we are so excited to find a new space to continue our programs it is still in the works.
Going forward Little Mermaid Rehearsals on Thursdays and Tuesdays are going to be at the Warner Grand Theatre ( 478 W. 6th St San Pedro 90731) starting this coming Thursday Oct. 24th.
There are a few days that we will be using the San Pedro Ballet (1231 S. Pacific Ave. San Pedro 90731) on December 10, 12, and 19, when they are in the Warner Grand performing The Nutcracker.
We will have an updated newsletter tomorrow, but we wanted to ensure you knew where rehearsals would be going forward as soon as possible.
All the best,
ENCORE Staff
ENCORE South Bay
10/2/19
Congratulations to the cast!!! The cast list is attached, and so is the schedule for October and November. Everyone showed a great deal of talent at auditions and we cannot wait to work on the show with all of you!!
*** Please note multiple people have checked this cast list for accuracy and to make sure everyone is listed, but sometimes mistakes happen even then! If you see a problem, we apologize, please just let us know and we will get it fixed as soon as possible.
This newsletter has a tremendous amount of information, and we apologize but there is no other way to communicate it! Please read it carefully and save it for future reference!
---------------------------------------------------------------------------
Schedule
The schedule for all of October and November is attached. You will see that this is a very different format from what we have sent before. It lists who is called when, as well as what we will be working on each day. You may be called at different times each week, so please pay very close attention!
We will send the following month's schedule by the middle of each month. We will NOT be posting the schedule every week as we have done in the past unless there are changes (which we do not anticipate happening very often). You will be responsible to know this information and keep track of when you are called each week. Print it out and put it someplace safe!
We also want to give you a very early heads up about a schedule issue that will happen in January. We will be calling the entire cast on Wednesdays Jan. 14 & 22 from 6-9pm. We will also be calling the entire cast for the full rehearsal time on Thursdays, Jan. 15 & 23 from 4:30-9:30pm. There will be no Tuesday rehearsals in January until Tech Week.
--------------------------------------------------------------------------
Rehearsal Music
We have a copy of the full music tracks available for you to download and use for your personal rehearsal. You can access them here.
--------------------------------------------------------------------------
Conflicts, illnesses, or tardiness
Please remember that you are NOT allowed to add ANY conflicts now that the show is cast, without express permission in advance from the director. There is a strong possibility that requests will not be granted. To request a conflict, please email as far in advance as possible to your Stage Manager, Jacob Nye Jacob@EncoreSouthBay.org.
If you are ill or running late, please contact the stage manager via text only to: Jacob Nye 424-442-0421.
-------------------------------------------------------------------------- Where to find info going forward
~ Private Little Mermaid Facebook group This is a great place to arrange carpools, ask questions if you are new, share photos, and generally have fun in the community of your cast. Posts are moderated. The staff does not check the Facebook group every day, so please direct questions for the office/staff to email at admin@EncoreSouthBay.org.
~ Current Cast Page - Click Here -- ( We post all Newsletters, important docs for download/viewing, general Calendar etc. )
~Newsletters ~ We will not be sending a weekly newsletter. We will send occasional updates as needed. If you have a significant other, cast member or additional caretaker that you would like to receive information as well please just let us know to add them to the list.
--------------------------------------------------------------------------
WHAT TO BRING to EVERY REHEARSAL
IMPORTANT UPCOMING DATES
Co-op fees due and payable: November 7th
ENCORE Gala: November 9th
San Pedro Holiday Parade Performance: December 1
Ticket Fees due and payable: January 2nd
ENCORE Staff
ENCORE South Bay
Congratulations to the cast!!! The cast list is attached, and so is the schedule for October and November. Everyone showed a great deal of talent at auditions and we cannot wait to work on the show with all of you!!
*** Please note multiple people have checked this cast list for accuracy and to make sure everyone is listed, but sometimes mistakes happen even then! If you see a problem, we apologize, please just let us know and we will get it fixed as soon as possible.
This newsletter has a tremendous amount of information, and we apologize but there is no other way to communicate it! Please read it carefully and save it for future reference!
---------------------------------------------------------------------------
Schedule
The schedule for all of October and November is attached. You will see that this is a very different format from what we have sent before. It lists who is called when, as well as what we will be working on each day. You may be called at different times each week, so please pay very close attention!
We will send the following month's schedule by the middle of each month. We will NOT be posting the schedule every week as we have done in the past unless there are changes (which we do not anticipate happening very often). You will be responsible to know this information and keep track of when you are called each week. Print it out and put it someplace safe!
We also want to give you a very early heads up about a schedule issue that will happen in January. We will be calling the entire cast on Wednesdays Jan. 14 & 22 from 6-9pm. We will also be calling the entire cast for the full rehearsal time on Thursdays, Jan. 15 & 23 from 4:30-9:30pm. There will be no Tuesday rehearsals in January until Tech Week.
--------------------------------------------------------------------------
Rehearsal Music
We have a copy of the full music tracks available for you to download and use for your personal rehearsal. You can access them here.
--------------------------------------------------------------------------
Conflicts, illnesses, or tardiness
Please remember that you are NOT allowed to add ANY conflicts now that the show is cast, without express permission in advance from the director. There is a strong possibility that requests will not be granted. To request a conflict, please email as far in advance as possible to your Stage Manager, Jacob Nye Jacob@EncoreSouthBay.org.
If you are ill or running late, please contact the stage manager via text only to: Jacob Nye 424-442-0421.
-------------------------------------------------------------------------- Where to find info going forward
~ Private Little Mermaid Facebook group This is a great place to arrange carpools, ask questions if you are new, share photos, and generally have fun in the community of your cast. Posts are moderated. The staff does not check the Facebook group every day, so please direct questions for the office/staff to email at admin@EncoreSouthBay.org.
~ Current Cast Page - Click Here -- ( We post all Newsletters, important docs for download/viewing, general Calendar etc. )
~Newsletters ~ We will not be sending a weekly newsletter. We will send occasional updates as needed. If you have a significant other, cast member or additional caretaker that you would like to receive information as well please just let us know to add them to the list.
--------------------------------------------------------------------------
WHAT TO BRING to EVERY REHEARSAL
- Your Script (you will receive it at the first rehearsal, please put your name in it right away, script replacements cost $10)
- A PENCIL (NOT a pen) and a highlighter
- A water bottle with plenty of water and snack ( We do have a vending machine on site, with water and snacks, that accepts credit cards and cash.) We do not have a water fountain.
- Clothing you can move comfortably in (girls, if you wear a dress or skirt, please wear shorts under it.
- CLOSED-TOED shoes!! (NO sandals or flip flops or cleats or crocs!! Jazz shoes are great, tennis shoes will work.)
IMPORTANT UPCOMING DATES
Co-op fees due and payable: November 7th
ENCORE Gala: November 9th
San Pedro Holiday Parade Performance: December 1
Ticket Fees due and payable: January 2nd
ENCORE Staff
ENCORE South Bay
